Title:  Administrative Assistant

    Reports to: Executive Director

    Salary Range: $14-16/hour

    Hours:15-20 hours/week

   Monday through Friday, 9:00 AM to 2:00 PM

  Hours may be negotiated, with consistent core hours set into place upon hire. Additional hours may be available to serve as on-call         substitutes in other positions.

General Position Description: United Way of Freeborn County is a rapidly growing community organization. Community members come to volunteer, seek assistance through our programs, such as our on-site food pantry or our winter gear drive, bring donations, and more. We’re looking for the right person to serve as the first point of contact for these visitors and assist with the management of our office! 

Requires flexibility to work primarily 9:00 – 2:00 with some non-traditional hours and some travel. Examples of non-traditional hours and travel may be as follows:

• Attending trainings and/or conferences
• Attending occasional meetings to assist in hosting and/or taking minutes
• Attending fundraisers or events
• Travel within Freeborn County for errands such as the post office

Customer Service & Office Management

• Answers, screens, and directs incoming calls and visitors with the ability to appropriately respond to those in crisis.
• Greet visitors warmly and ensure their comfort and welcome
• Ensure public areas are clean and tidy.

This position requires light housekeeping duties.

• Maintains office inventory list and orders supplies as needed
• Perform basic data entry, filing, and clerical duties,
• Maintain records of calls made and received with complete names and contact information.
• Schedule appointments via phone for the food pantry

QUALIFICATIONS TO PERFORM JOB SUCCESSFULLY

Education and/or Experience

• Preferred AAS or BA in Business or equivalent experience.
• Preferred experience with progressively responsible administrative/secretarial work in support of an executive and agency as a whole
• Pay differential of 5% for bilingual in Spanish or Karen languages

Skills

• Familiarity and comfort with general office equipment such as printers, copiers, computers, and phones
• Proficient in the latest Microsoft Office Environment (Word, Excel, PowerPoint, Outlook).
• Ability to type a minimum of 40 WPM
• Understanding of and commitment to the mission, vision, and goals of United Way.
• Staff members who drive a vehicle on UWFC business must provide proof of a valid driver’s license and current automobile insurance.
• Ability to utilize all resources provided to perform duties efficiently.
• Ability to research and present condensed proposals to the Executive Director

Mental demands

Duties require planning, organizing, and performing a variety of duties applying a wide range of procedures and rules. Duties require attention to detail, high degree of accuracy, reliability, timeliness, alertness, and use of judgment. Also requires writing ability, creativity, and concentration. Access to and use of confidential data where discretion/sensitivity is of utmost importance. Mature judgment and confidence.

Physical Demands

Frequently required to walk, sit, talk, and hear. Occasionally required to stand, reach, stoop, and handle and/or lift up to 50 pounds. Must be able to check reports for completion and accuracy and to retrieve and transmit information. Use of general office environment equipment.

Reasonable accommodation may be made to enable individuals to perform the essential functions.

These job responsibilities are to be the main emphasis of this position. As with every job at United Way, defining jobs precisely is impossible. Should the need exist, every person in the organization will assist in any way necessary to ensure an efficient and cooperative environment.

How to Apply:

Please submit via email to director@unitedwayfc.org
Attachments should be in PDF format. The file name should follow the format below:
FirstName-LastName-Resume (Betty-White-Resume.pdf)

Please, no phone calls. 

Full Position Description:  Coming soon! 

This part-time position is made possible by a Cultural Competency Grant from Hunger Solutions. 

A percentage of hours will be dedicated to improving access for non-English speaking families. This includes developing signage, working to get documents translated, community outreach and bilingual volunteer recruitment. 

Other hours will be dedicated to being on-site during pantry hours for interpreting as needed. 

Working hours will be a mixture of daytime and evening hours, with one Saturday morning a month. 

When working the Welcome Pantry the hours are generally as follows: 

Wednesday: 3-6:30 
Thursdays: 11-6:30 
3rd Saturday of the month: 8:00-12:30 

Not all pantry hours are required each week, however, these are the general hours an applicant should be available.  

Administrative hours are more flexible, with consistent core hours in place. 

Full position  description to come soon

How to Apply:

Please submit via email to director@unitedwayfc.org
Attachments should be in PDF format. The file name should follow the format below:
FirstName-LastName-Resume (Betty-White-Resume.pdf)

Please, no phone calls.